Allowable program costs may include, but are not limited to: 

• Facility infrastructure upgrades, such as plumbing, electrical, or renovations to improve the efficiency of operations, warehousing, and food storage, loading or packaging equipment, software, and other equipment or materials. 

• Storage, handling, processing, preparation, packaging, transportation, supplies; program operating expenses. 

• Equipment (may include vehicles and vehicle maintenance) and capital infrastructure costs. 

• Value chain management improvements (such as trucks, bikes, communications, routing systems or software to improve distribution routes or efficiency, etc.) 

• Transportation or loading improvements such as purchasing or leasing trucks, or other vehicles, or pallet jacks, forklifts, carts, conveyer belts etc. 

• Labor/staffing/personnel; program evaluation (including staff time for data collection and costs to compensate and incentivize community members to participate in data collection efforts); program outreach and community engagement (including language translation and interpretation costs). 

• Federal Benefit enrollment assistance and marketing costs (including printing, paid advertising, etc.). 

• Sub-awards or sub-grants (including contracts to hire experts in an area related to the proposal, including evaluation and quality improvement through surveys, focus groups, etc.). 

• Technical assistance, mentorship; professional development and training. 

• Operating costs, providing additional staffing support, reasonable transportation costs, and expenses for supplies and materials with appropriate justification. (If providing gift cards or other cash/negotiable items, please provide copy of agency policy on tracking and distribution.) 

• No more than 10% of the amount requested is allowed for indirect costs. 

• No more than 10% of the amount requested is allowed for administrative costs. 

• If proposing capital purchases, please include your organization’s purchasing policy for documenting the acquisition, tracking, and disposal of capital assets. 

Disallowed program costs for this request for proposal: 

• Legislative policy and advocacy; IRS-defined lobbying; political activities or partisan causes; one-time events; membership drives; underwriting or fundraising events; endowments; loans or debt reduction; fellowships or scholarships. 

• Funds cannot be used to support religious practices, such as religious instruction, worship, or prayer. Faith-based organizations may offer such practices, but at a separate time as the program applying for funding. 

Each proposal will undergo a technical review to ensure the application meets the minimum requirements. Incomplete applications or those that do not follow instructions will not be accepted and will be automatically disqualified. There is no guarantee that submission of a proposal will result in funding at the requested level. 

• All proposals will be reviewed by a diverse application evaluation committee, which could be comprised of WROC members in addition to other individuals with relevant expertise. 

• Reviewers will be asked to self-identify all conflicts of interest before the process begins. A conflict of interest exists when a reviewer is employed by volunteers for, serves on the Board of, consults with, or has founded an applicant organization. Reviewers with conflicts will not review those applications and adhere to the applicable provisions governing conflicts of interest in WROC’s bylaws. 

• Each member of the review team may independently review and score each application assigned to them for review using a rubric based on the RFP. Due to the number of applications expected in response to this RFP, not all applications will be reviewed by every member of the review committee and each member may only review a small sample of the overall total number of applications. 

• The review team will meet to discuss each application, may review final scores, and make funding recommendations to WROC for final approval. 

• The award(s) will be made to the Applicant(s) whose proposal meets the requirements of the RFP and is determined to be most responsive, responsible, and best value to the county, in accordance with the provided scoring criteria, and community needs. 

• The WROC reserves the right to conduct negotiations with one or more applicants. 

• All application decisions are final. The WROC reserves the right to make smaller discretionary awards to support specific portions of a proposal that is not being considered for fully proposed funding. 

• Qualified respondents may be invited to enter into an agreement with the WROC. Any award(s) provided to selected respondents shall be contingent upon the execution of an appropriate contract. 

Final evaluation and application selection may be based on, but is not limited to, any or all the following listed scoring criteria:  

• Project Narrative  

• Proposal objectives 

• Timeline and Workplan 

• Prior Experience and Qualifications 

• Evaluation Plan  

• Budget Narrative  

• Ability to fill a gap in existing Weld County services 

A strong application meets most elements listed below:                 

Project Narrative = 70 points 

• The proposal clearly identifies the organizations key objectives within its proposal (up to 5). If there has been more than one strategic area selected for this proposal overall, the application effectively clarifies which area(s) each intended objective will address. Intended outcomes, both short and long term, are successfully highlighted as well.  

• The proposal clearly identifies the populations to be reached – including age, gender identity, race/ethnicity and other relevant information.  

• The proposal provides an estimate with clear methods for number of people to be reached/impacted by the program to be funded. 

• The proposal clearly outlines the general timeline, indicating key dates and milestones for work. 

• The proposal provides detail regarding any current or recent work related to the key strategy area(s) selected, including work with partners in the community, as applicable.  

• The proposal describes any challenges or barriers that the entity has experienced in making progress towards these key strategy areas or other considerations that have affected current capacity.  

• The proposal successfully details the organization’s capacity to access and engage people being served in a respectful and culturally responsive manner.  

• The proposal effectively explains the organization’s capacity to deliver services in languages other than English and to be able to access translation services for languages other than English.   

• IF applicable – if your organization will be providing direct health services (including behavioral health and/or substance use treatment); the proposal clearly describes the capacity to provide ongoing staff training, consistent with training required from a regulatory standpoint; and the proposal clearly describes current data management systems and whatever procedures and policies are in place to ensure confidentiality, security, and HIPAA and Confidentiality of Substance Use Disorder Patient Record compliance as applicable. 

Evaluation Plan 30 points 

• The proposal clearly describes the organization’s evaluation plan for your proposed work. If applicable, the plan identifies specific models or theories from which the intended activities were developed.   

• The proposal clearly describes the metrics in which it intends to capture, this includes both process and outcome metrics where possible.  

By submitting a proposal in response to this RFP, the vendor, if selected for award, shall be deemed to have read and accepted the terms of this RFP.  The final award recipients will be required to enter a contract or MOU with Weld County on behalf of the WROC. 

All awardees will be required to follow the Weld County’s contracting or MOU process which may take several weeks to complete. As such, it is recommended that this be kept in mind when a proposal includes timelines for goals, objectives, or deliverables. 

The County reserves the right to terminate, modify, or suspend any or all parts of the RFP process and can reject any or all proposals at its sole discretion, and to waive informalities and minor irregularities in proposals received and to accept any portion or all items proposed if deemed in the best interest of the WROC.  Expenses for developing a proposal are entirely the responsibility of the applicant, and the WROC shall not be liable in any manner for any costs incurred in connection with preparation, submittal, or subsequent negotiation. As the WROC determines appropriate, it may issue additional requirements to this RFP. 

The WROC may invite one or more of the successful respondents to execute an agreement with the County for the provision of the services required. The County reserves the right to negotiate the final terms of the proposed contract with one or more of the highest rated responsive respondents. All respondents are strongly advised to seek legal counsel related to the preparation and execution of any such agreement and the WROC reserves the right to modify any term or condition of the proposed agreement and to add, delete or modify terms and conditions as deemed necessary, prior to execution of a final agreement. If the WROC is unable to reach an agreement as to final contract terms with any selected respondent, the WROC expressly reserves the right to terminate negotiations and enter contract negotiations with one or more of the other ranked finalists. As the best interests of the WROC may appear in the WROC’s sole judgement, the WROC reserves the right to reject any or all proposals at any time during this selection process or terminate, cancel, or modify this selection process.   

Awardee Requirements 

• Organization’s must track deliverables in the Scope of Work and outcomes – measured success towards stated goals. 

• Quarterly progress reports must be submitted to Kelley McCandless by April 15, July15, October 15, and January 15. 

• Invoices must be submitted on the required submittal date, using the supplied invoice template, with appropriate back-up documentation provided, unless otherwise agreed upon. 

• Funded organizations will be required to develop a language access plan to explain how they will meet the needs of limited English proficiency (LEP) populations that they serve with the provided funds. 

Contract Requirements:  

1. Applicants are expected to examine the guidelines, specifications, schedule of delivery, and all proposal instructions. Failure to do so will be at the applicant’s risk. 

2. Opioid Settlement Dollars can not be used to supplant or replace current existing funding. Organizations should seek sustainable funding from other sources such as Medicaid or private insurance for services. 

3.  Each applicant will furnish all information required in the Request for Proposals. 

4.  The funds will be awarded on the basis of conformation to the RFP, price, and ultimate benefit to the people of Weld County, among other factors. 

5.  Opioid Settlement Dollars must be used in accordance with approved uses listed in  Exhibit E from the national TEVA settlement  . 

6.  Late proposals will not be accepted or considered. It is the responsibility of applicants to ensure that the proposal has been submitted by COB on August 1, 2025.  

7.  The WROC reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received, and to accept any portion of or all items proposed if deemed in the best interest of the Weld County. 

8.  A signed contract or MOU furnished to the successful applicant results in a binding contract without further action by either party. 

9.  Confidential/Proprietary Information: Bids submitted in response to the “Request for Proposals” and any resulting contract are subject to the provisions of the Colorado Open Records Act, 24-72-201 et seq., C.R.S., as amended. Any restrictions on the use or inspection of material contained within the bid or resulting contract should be clearly stated in the bid and contract itself.  Confidential/proprietary information should be readily identified, marked and/or separated from the rest of the bid. Co-mingling of confidential/proprietary and other information is NOT acceptable. Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held. Bids that do not identify confidential/proprietary information may be released in their entirety. Pricing totals contained in a bid are not considered confidential. Weld County retains sole authority for determining whether the Colorado Open Records Act requires or permits the County to disclose proposal or bid documents, or any information contained therein, pursuant to an open records request.