Commissioner Record Search Instructions

The Weld County Board of Commissioners Meetings and Hearings are on Mondays and Wednesdays, excluding certain holidays and cancellations approved by Resolution, in the Chambers of the Weld County Board of Commissioners, Assembly Room, Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631. Housing Authority Board Meetings are on the fourth Monday of each month at the same location. In the event of a holiday or a cancellation approved by Resolution, the Housing Authority Board meets on the following Wednesday.

Please note:  a records migration is in progress. For documents from 2024 and 2025, please follow the below procedures for Laserfiche. For documents dated 2023 or earlier, please follow the below procedures for Eagleweb (TCM). 

Laserfiche

To search for an Agenda, Minutes, or a document on the Commissioners' Agenda or Housing Authority Board's Agenda from 2024-2025, please select: Laserfiche Commissioner Record Search.

To return to the Laserfiche home screen, select the Weld County Logo in the upper left-hand corner.

Document Types:

Agendas - Search

  • After approximately two seconds, the 'Document Type' field will populate as "AG - Agenda".
    • If searching for an Agenda for a different county-involved board or commission, use the drop down arrow in this field.
  • Select 'Submit' to search for all Agendas.
    • Click the 'Document ID' column twice to sort results with the most recent document first and the oldest document last.
    • To preview a document, click in the box to the left of the Document ID number in the 'Name' column, then on the right-hand side of the screen, navigate from the 'Details' view to the 'Preview' view.
    • To view a document, select the hyperlinked Document ID number in the 'Name' column.
    • To download a document or multiple documents, select one or more documents by clicking in the box to the left of the Document ID number in the 'Name' column, right-click, and select "Download Selected Entries". You can also share a link to a document.
  • If you know the 'Document ID' number or 'Hearing Date', you can enter information in those fields to narrow your search results.
    • Please note:
      • Document ID numbers must be entered without a hyphen. For example, enter "20251234" instead of "2025-1234".
      • If searching by a specific hearing date, you must enter the same date in both fields. To search for a range of dates, enter the earlier date in the first field and the later date in the second field.

Minutes - Search

  • After approximately two seconds, the 'Document Type' field will populate as "MI - Minutes".
    • If searching for Minutes for a different county-involved board or commission, use the drop down arrow in this field.
  • Select 'Submit' to search for all Minutes.
    • Click the 'Document ID' column twice to sort results with the most recent document first and the oldest document last.
    • To preview a document, click in the box to the left of the Document ID number in the 'Name' column, then on the right-hand side of the screen, navigate from the 'Details' view to the 'Preview' view.
    • To view a document, select the hyperlinked Document ID number in the 'Name' column.
    • To download a document or multiple documents, select one or more documents by clicking in the box to the left of the Document ID number in the 'Name' column, right-click, and select "Download Selected Entries". You can also share a link to a document.
  • If you know the 'Document ID' number or 'Hearing Date', you can enter information in those fields to narrow your search results.
    • Please note:
      • Document ID numbers must be entered without a hyphen. For example, enter "20251234" instead of "2025-1234".
      • If searching by a specific hearing date, you must enter the same date in both fields. To search for a range of dates, enter the earlier date in the first field and the later date in the second field.

Ordinances - Search

  • After approximately two seconds, the 'Document Type' field will populate as "ORD - Ordinance Final Reading".
    • If searching for First Reading, Second Reading, Legal Notice Affidavits, or general back-up pertaining to an Ordinance, use the drop down arrow in this field.
  • Select 'Submit' to search for all Final Reading Ordinances.
    • Click the 'Document ID' column twice to sort results with the most recent document first and the oldest document last.
    • To preview a document, click in the box to the left of the Document ID number in the 'Name' column, then on the right-hand side of the screen, navigate from the 'Details' view to the 'Preview' view.
    • To view a document, select the hyperlinked Document ID number in the 'Name' column.
    • To download a document or multiple documents, select one or more documents by clicking in the box to the left of the Document ID number in the 'Name' column, right-click, and select "Download Selected Entries". You can also share a link to a document.
    • If you know the 'Document ID' number, 'Hearing Date', 'File Location', or chapter being amended ('Notes' field), you can enter information in those fields to narrow your search results.
      • Please note:
        • Document ID numbers must be entered without a hyphen. For example, enter "20251234" instead of "2025-1234".
        • If searching by a specific hearing date, you must enter the same date in both fields. To search for a range of dates, enter the earlier date in the first field and the later date in the second field.
        • File Locations for Ordinances are in the following format: ORD[Year]-[Ordinance #]. For example, the File Location for Ordinance #2025-01 is "ORD2025-01".
        • If you know the chapter number that is being amended, you can search for this in the 'Notes' field by typing 'Chapter [#]'. For example, if the Ordinance is amending Chapter 2, type "Chapter 2" in the 'Notes' field.

Commissioner Packet Types:

General - Search

  • Items on the Commissioners' Regular Agenda are grouped under 'General - Search'.
    • After approximately two seconds, the 'Packet Type' field will populate as 'BOCC - General'.
    • Enter the 'Hearing Date' you are searching for by inputting the same date in both fields.
    • Select 'Submit' to see the entire 'BOCC - General' packet for that hearing date.
      • The results are sorted by 'Document ID' number.
      • To preview a document, click in the box to the left of the Document ID number in the 'Name' column, then on the right-hand side of the screen, navigate from the 'Details' view to the 'Preview' view.
      • To view a document, select the hyperlinked Document ID number in the 'Name' column.
      • To download a document or multiple documents, select one or more documents by clicking in the box to the left of the Document ID number in the 'Name' column, right-click, and select "Download Selected Entries". You can also share a link to a document.
      • Please note:
        • Document ID numbers must be entered without a hyphen. For example, enter "20251234" instead of "2025-1234".
        • If searching by a specific hearing date, you must enter the same date in both fields. To search for a range of dates, enter the earlier date in the first field and the later date in the second field.

Public Hearings - Search

  • Items on the Commissioners' Agenda under the 'Public Hearings' heading are grouped under 'Public Hearings - Search'.
    • After approximately two seconds, the 'Packet Type' field will populate as 'BOCC - Public Hearings'.
    • Enter the 'Hearing Date' you are searching for by inputting the same date in both fields.
    • Select 'Submit' to see the entire 'BOCC - Public Hearings' packet for that hearing date.
      • The results are sorted by 'Document ID' number.
      • To preview a document, click in the box to the left of the Document ID number in the 'Name' column, then on the right-hand side of the screen, navigate from the 'Details' view to the 'Preview' view.
      • To view a document, select the hyperlinked Document ID number in the 'Name' column.
      • To download a document or multiple documents, select one or more documents by clicking in the box to the left of the Document ID number in the 'Name' column, right-click, and select "Download Selected Entries". You can also share a link to a document.
      • Please note:
        • Document ID numbers must be entered without a hyphen. For example, enter "20251234" instead of "2025-1234".
        • If searching by a specific hearing date, you must enter the same date in both fields. To search for a range of dates, enter the earlier date in the first field and the later date in the second field.
        • If you know the 'Document ID' number, 'File Location', 'Names', or case number when searching for a land use case ('Notes' field), you can enter information in those fields to narrow your search results.

Advanced Search

  • You can search a variety of data, ranging from Names (no initials or punctuation) to a property legal description. Still having trouble finding what you need? Contact the Clerk to the Board's Office for assistance.

Other Search Tools:

Browse

  • Select the 'BOCC' hyperlink and click the 'Name' column twice to sort results with the most recent year first and the oldest year last.
    • Within each year hyperlink, you can search by month and date.
    • To preview a document, click in the box to the left of the Document ID number in the 'Name' column, then on the right-hand side of the screen, navigate from the 'Details' view to the 'Preview' view.
    • To view a document, select the hyperlinked Document ID number in the 'Name' column.
    • To download a document or multiple documents, select one or more documents by clicking in the box to the left of the Document ID number in the 'Name' column, right-click, and select "Download Selected Entries". You can also share a link to a document.

Search

  • You can search a variety of data, ranging from Names (no initials or punctuation) to a property legal description. Still having trouble finding what you need? Contact the Clerk to the Board's Office for assistance.

Wildcard Character: *

  • An asterisk '*' is known as a wildcard in Laserfiche and can assist you in your search.
    • Entering the wildcard before a word/number will locate any document that ends with that word/number
      • Example: *Contract
    • Entering the wildcard after a word will locate any document that begins with that word/number
      • Example: Contract*
    • Entering the wildcard both before and after a word/number or multiple words/numbers will locate any document that has that word/number or combination of words/numbers anywhere within that field. This is the best tool to use to find the information you are looking for.
      • Example: *Contract*

Eagleweb (TCM)

To search for an Agenda, Minutes, or a document on the Commissioners' Agenda or Housing Authority Board's Agenda from 2023 or earlier, please select: Eagleweb (TCM) Commissioner Record Search.

Select: 'I Acknowledge'.

How to Search Different Types of Commissioner and Housing Authority Board Records:

Agendas

  • Enter the date of the hearing under 'Hearing Date' in both the 'Start' and 'End' fields, and choose the 'Doc Code' of 'AG - Agenda' or 'AG-HA - Agenda - Housing Authority'.
    • Once you have entered the search criteria, select 'Search' at the bottom of the screen.
    • A list of generated results will appear. Use the sort feature in the upper left-hand side of the screen to sort the results by 'Document ID', which will give you a chronological view of the file. Select the item you wish to view.
    • Select 'View Attachment' on the left-hand side of the screen to generate a .pdf image of the document.
      • Please note: do not close the image because it closes the entire search. Select 'Return to Search' if you wish to view other documents.

Minutes

  • Enter the date of the hearing under 'Hearing Date' in both the 'Start' and 'End' fields, and choose the 'Doc Code' of 'MI - Minutes' or 'MI-HA - Minutes - Housing Authority'.
    • Once you have entered the search criteria, select 'Search' at the bottom of the screen.
    • A list of generated results will appear. Use the sort feature in the upper left-hand side of the screen to sort the results by 'Document ID', which will give you a chronological view of the file. Select the item you wish to view.
    • Select 'View Attachment' on the left-hand side of the screen to generate a .pdf image of the document.
      • Please note: do not close the image because it closes the entire search. Select 'Return to Search' if you wish to view other documents.

Other Documents on Agenda

  • If you are already viewing an Agenda and wish to see a specific item of business, enter the corresponding document number under the 'Doc #' field.
    • Document numbers are located on the Agenda in brackets next to each item of business.
  • To search for all documents listed on the Agenda on a particular date:
    • Regular Business: enter the date of the hearing under 'Hearing Date' in both the 'Start' and 'End' fields.
    • Items listed under 'Public Hearings': enter the corresponding document number under the 'Doc #' field or enter the corresponding file location under the 'File Location' field.
    • Items listed under 'Reports, Communications, and Public Review' on the Consent Agenda: enter the corresponding document number under the 'Doc #' field.

  • Once you have entered the search criteria, select 'Search' at the bottom of the screen.

    •  A list of generated results will appear. Use the sort feature in the upper left-hand side of the screen to sort the results by 'Document ID', which will give you a chronological view of the file. Select the item you wish to view.
    • Select 'View Attachment' on the left-hand side of the screen to generate a .pdf image of the document.
      • Please note: do not close the image because it closes the entire search. Select 'Return to Search' if you wish to view other documents.

Still having trouble locating a document of the Commissioners' records? Please contact the Weld County Clerk to the Board's Office at (970) 400-4225, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Contact Information

Weld County Clerk to the Board's Office

1150 O Street
P.O. Box 758
Greeley, CO 80631

Phone: (970) 400-4225
Fax: (970) 336-7233

Esther E. Gesick
Clerk to the Board

Phone: (970) 400-4226
Email: egesick@weld.gov

Chloe A. White
Deputy Clerk to the Board Supervisor

Phone: (970) 400-4213
Email: cwhite@weld.gov

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